Setting up a day care centre

A day care centre needs five things before its first user: its approval, its opening days, a day room, the amounts of the CSJ forfait and its own day price.

1. Record the CSJ approval

Go to Settings → Approvals → Manage establishments and approvals, open the establishment of the day care centre and add its CSJ approval, with the number of places it covers.

A day care centre has its own INAMI number: it is recorded on its establishment, with its eHealth certificate — see eHealth and eFact settings.

2. Set the opening days and hours

On the CSJ approval, the Opening days and hours section says when the centre opens: the days from Monday to Sunday, Opens at and Closes at. It starts from Monday to Friday, 8:00 to 18:00 — the legal floor.

  • Open Days / Week counts the days ticked.

  • Below the Norm lights up under five days a week, or with a window narrower than 8:00–18:00. It is said, never blocked: what the centre opens is its own to declare.

These days are read everywhere else: a day recorded in the register on a day the centre is closed is flagged Centre closed that day, and a user with no agreed days is expected on every day the centre opens.

Note

Public holidays are not known yet: a holiday still reads as an open day.

3. Create the day room

A day care user holds a day place, never a licensed bed.

  1. Under Configuration → Rooms → Room Types, create the type of the day room and tick Day Place.

  2. Under Accommodation → Rooms, create the room with that type, and the number of places as its capacity.

From then on:

  • a day care stay only goes in a day place, and a residential stay never does;

  • every room picker offers day places to a day care stay, and beds to the others;

  • a day room reads « 15 day places » in the pickers, never « free beds »: the places are shared, and a centre enrols more users than it has places.

4. Fill in the CSJ rates

The health insurer pays a daily forfait per CSJ category. Under Billing → Configuration → INAMI Rates, the grid carries one row per CSJ category, each with its own pseudo-code:

Category

Pseudo-code

F

126036

Fp

126073

D

126095

Fd

126117

Enter the amount in force from its start date. The amount is the same for every category: the category declares the user’s profile to the insurer.

Warning

A rate left at 0.00 EUR bills no forfait. Resthome never sends a claim at zero: the month’s generation says which users were left without one, and why.

5. Set the centre’s day price

What the user pays is the centre’s day price: the product CSJ Stay Supplement (SUPP-CSJ-STAY). Set its sales price.

  • Each user is subscribed automatically when their stay starts, from the admission day.

  • A user who follows the tariff follows its yearly indexation too.

  • A price agreed with one user goes on their convention, with Negotiated price ticked: the indexation then leaves it alone. See Supplements.

What’s next