Recording attendance

The attendance register is what the whole day care centre rests on: it decides the forfait, the day price and the care. It holds one line per user and per day, with the arrival and departure hours.

The day’s register

Accommodation → Day care register opens the register of one day: every day care user whose stay runs that day. The days already recorded come ticked, with their hours.

  1. Tick the users who came.

  2. Enter their arrival and departure hours: without them, the day earns no forfait.

  3. Click Save the register.

Unticking a user removes their day.

One day for one user

On the user’s file, Add a day of attendance opens a dialog for a single day — the right tool to catch up a fortnight for one person.

  1. Choose the Date: today by default.

  2. Check Arrival and Departure: they start from the centre’s hours.

  3. If a hospitalisation or a death interrupted the day, choose it under Day Cut Short.

  4. Read the verdict before saving: Forfait Due, or its Why Not Due.

  5. Click Save, or Save and next day to move on to the following day.

  • A day already in the register is loaded, never doubled: saving updates it.

  • The next day always starts blank, on the centre’s hours.

  • A notification confirms each day saved, and says whether the forfait is due.

A day that earns the forfait

A day earns the forfait when the user:

  • stayed at least 6 hours, and

  • arrived by 12:00;

or when the day was cut short by a hospitalisation or a death, however short. Otherwise the register says why: Less than 6 hours, Arrived after 12:00, or Arrival or departure time missing.

A day that earns no forfait is still recorded: the user came, and the centre bills them its day price.

The 13:00 closure

  • Before 13:00, the register of the day is open.

  • From 13:00, it is closed to arrivals; departures can still be entered.

  • A past day can only be amended by a manager, and every change is kept in the audit log.

  • A line added after the closure is marked Recorded after closure.

Once the register has closed, its silence is an answer: a user who was expected and not ticked in did not come that day.

The history

Accommodation → Day care attendance lists the days recorded, with the filters Today, This month, Forfait not due, Recorded after closure and Centre closed that day, grouped by resident or by day.

A day recorded on a weekday the centre does not open is flagged, never refused: it is either a date typed wrong, or an exceptional opening.

What’s next