Billing medicines in Belgium

Two ways bring the cost of medicines to the resident’s invoice: a medicine the house provides and bills per dose, and the pharmacy’s invoice passed on resident by resident.

Medicines billed per dose

Set the medicine up

Open the medicine in the catalogue, Billing tab:

  • tick Billable — the doses given of this medicine are billed to the resident;

  • enter the Sale Price, the price of one dose.

At the generation of the period

When the billing period is generated (see Billing a month in Belgium), WideCare gathers, for each resident, the doses of billable medicines recorded as Given during the period and not billed yet:

  • one billing line per medicine, of the type Medication, paid by the resident, with the name of the medicine and the number of doses (Paracetamol x 28), the quantity of doses and the sale price;

  • the line’s Administrations tab lists the doses it bills;

  • each dose is billed only once.

In the billing lines, the Medications filter shows these lines.

The pharmacy’s invoice, recharged

When the pharmacy sends its invoice by eHealthBox with one block per resident (see The pharmacy link):

  1. On the Pharmacy Invoice, check the residents, then click Make the Vendor Bill.

  2. Post the vendor bill.

  3. Click Recharge to residents. WideCare proposes one line per resident the invoice names, with the amount the pharmacy states for them, on the product Medicines (pharmacy invoice), which carries no VAT. The house’s own block and a resident the house does not know are left out.

  4. Validate the recharge: each resident’s part becomes a supplement on their invoice.

The recharge itself works as for any vendor bill: see Recharging a vendor bill.

Going further